As of 15/01/2015, all invoices presented to public administrations must be in an electronic format.
An e-invoice is a document generated through an electronic invoicing or billing process. It has the same value and validity as a traditional paper invoice.
Electronic invoicing involves sending invoices (computer files with the content required by law) from issuer to recipient by electronic means (from one computer, mobile device, etc. to another), signed using recognised digital certificates that assure their authenticity and integrity.
Electronic invoices or e-invoices are fully valid in Spain.
The following legal provisions govern electronic invoicing:
This process can save up to €0.75 for every invoice sent, and €1 for every invoice received.
Reduction in paper print-outs, use of ink, toner, saving costs on the physical storage of invoices, etc.
The electronic exchange of invoices substantially reduces the time taken to manage them.
In terms of archiving invoices, accounting, storage...
The use of digital certificates guarantees the integrity of the invoices and the authentication of the issuer.
In digital format and in the long term.
Reduction of repetitive tasks, human error, internal coordination, avoids the duplication of tasks...
Innovation with regard to customers and a competitive and comparative advantage over the competition.
It makes collection and payment procedures more dynamic, increases visibility in terms of spotting possible late payments, and facilitates and speeds up the provision of information for inspection purposes.
Act 56/2007, regarding Measures to Promote the Information Society (LMISI), and Act 30/2007, regarding Public Sector Contracts, both establish the mandatory use of electronic invoices when awarding public state sector contracts.
| Invoice sent | Invoice received | ||
|---|---|---|---|
| Costs of Paper Invoicing | Paper: Issue (print, send, and process): | €0.75 | €1.90 |
| Storage (cabinets, filing, labels, processing...) | €1.48 | €1.48 | |
| Total paper: | €2.23 | €3.38 | |
| Costs with our e-Invoicing platform | Platform fees (Invoice issuance and maintenance): | €0.36 | €0.36 |
| Processing | €0.02 | €0.02 | |
| Total e-invoice: | €0.38 | €0.38 | |
| The saving you make with our platform is: | €1.85(€2.23-€0.38) | €3.00(€3.38-€0.38) | |
With our platform, integrating electronic invoicing into your company is simple. The entire invoicing process continues in exactly the same way right up to the last stage.
Instead of printing out and sending paper invoices, they will be transformed, signed, and sent electronically using the e-invoicing platform.
The e-invoicing platform is integrated into our electronic banking system. You do not need to install any new applications. Just sign into your electronic banking and you can issue invoices electronically:
Under the ‘invoices payable’ option you will see the invoices sent to you by your suppliers who use our platform or any of the platforms operated by Bankinter, Caja Madrid, Bancaja, Caixa Catalunya, Gobierno de la Rioja or Facturpyme.
You customers can view the invoices you have sent them at any time using the invoices payable option. You can also indicate that you would like an email to be sent to the recipient of the invoice to notify them. To do this, go to Tools > Set-Up > Notifications
If you customers have registered with our platform, invoices will appear under invoices payable as soon as you issue them. They will also receive them automatically if they use the invoicing platforms provided by Bankinter, Caja Madrid, Bancaja, Caixa Catalunya, Gobierno de la Rioja or Facturpyme.
If your customer is not registered with any of the above platforms, they will receive an email letting them know you have sent them an invoice and that they must register. To do so, they must use two codes: one they will receive in that same email, and another that you must generate for them under the option Tools > Set-Up> Manage codes.
Our electronic invoicing platform is fully integrated into some management programmes: Facturaplus Elite, Eurowin 8.0, Sicalwin, B2B Router, Digifactin, Dimoni, Ewin Eniac, etc. In these cases, your management programme will allow you to send and receive invoices without logging into our electronic banking system.
If your management programme is not integrated into our platform, you must export your invoices into Facturae or UBL format and then sign into the electronic invoicing platform to import them.
If you have already registered at your branch of Grupo Cooperativo Cajamar, log into electronic banking and you will see the E-INVOICE tab. Click on it to log into your e-invoicing platform, where you will find all the options to manage your electronic invoices.
Digital invoices are fully valid under Spanish law and completely comparable to paper invoices.
With our platform, managing your electronic invoices is easy. To find the answers to any questions you might have, check out our handbooks:
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